Using Lotus Notes
Lotus Notes webmail will look different
when you access it from different platforms of computer. It also has more
features when you're using a PC as your main Lotus Notes computer. Regardless
of what platform you use, you will be able to use the web version of Lotus
to access your e-mail. First however, you need to send an email to Help Notes and request them to web enable your mailbox. Then Help Notes will send you a confirmation message
with instructions for how to access your webmail.
Here's what it looks like:
Login to your webmail account-You
should have received instructions when you received your webmail account.
These instructions let you know what
URL to use to access your account. If you did not receive these instructions,
please let me know and we'll troubleshoot for you.
Looking at the picture to your
right you will notice 4 main parts.
- This is where you type the
URL to access your mail account.
- This is where you type your
user name. It is usually just your first and last name separated by
- This is where you type your
password. (This must be your web password)
- Press the login button to
access your mail account.
be taken to your e-mail account and it should open up to a page
that looks like the one on the right.
You'll notice that you have
many links where it says Views. These correspond to folders in your e-mail
account. You can access your:
- Inbox-for current mail-Click
on this to get to your Inbox.
- Drafts-for mail that you've
composed and saved but haven't sent out
- Sent Mail-for copies of
mail that you've sent out
- All Documents-includes all
incoming, sent and draft mail
- Calendar-lets you access
your Lotus Notes calendar
- To do-lets you access your
Notes to do list
- Meetings-lets you access
records for any meetings you've set up
- Trash-this is where your
deleted mail goes before you exit Notes.
Your Inbox will look something like the one to the right. (Put your cursor
over the image to see what it looks like on a PC)
Notice the 5 different sections
that we've indicated:
- You can sort by person if
you click on the triangle next to the Who. Clicking on the person's
name will take you to the actual mail message.
- You can sort by date if
you click on the triangle next to date.
- The subject of each message
can be seen here.
- You can use these icons
and links to move around in your mailbox and to open and close (expand
and collapse) folders.
- Under Main Views, you'll
be able to access your main mail folders.
There are other links in your
inbox, so take some time to see what they lead to.
The Guide link at the very
bottom left hand corner is a help guide for using your web mail. It is
When you open up a message, it will look similar to the image at the right.
(Put your cursor over the image to see what it looks like on a PC)
You'll have a toolbar at the
top where you can:
- Use the up and down arrows
to move through the messages in your Inbox
- Create a new mail memo
- Edit an existing mail memo
- Reply to a message
- Delete a message
- Move a message to another
- Go back to your inbox
- Look at your calendar
you Reply to a memo or create a new mail memo, a window like the
image to the right appears. At the top you have a tool bar with
to other parts of your mail account. (Put your cursor over the image
to see what it looks like on a PC).
In the memo there are 5 parts
to pay attention to:
- To-This is where you put
the e-mail address of who you're sending mail to.
- Subject-This is where you'll
put the subject of your message.
- Body-This is where you'll
type your actual message.
- Attachments-This is where
you'll click to attach a file.
- Submit-This is where you'll
click to send your e-mail message.
You'll notice other buttons
and options in this window, so be sure to experiment with what they do.
The 5 mentioned above are the main ones you need to know how to use.
When you're using a Mac Lotus Notes mail account, you will not be able
to Forward messages or to Reply with History. You can do this with the